Kassalen Meetings & Events




Virtual Meetings and KME

Virtual conferences, meetings, and events are the communication solution to a modern problem. COVID-19 has changed the way the world operates, and Kassalen Meetings & Events can manage your association through it all. What was once planned as a purely physical event, conference, or meeting is available at the fingertips of all who wish to participate. Connecting people across the world is now easier than ever! Working in collaboration with other companies, we have the ability to host your gatherings (25 or more!) through many different virtual platforms. Interactive applications in an easily accessible environment will introduce a newly engaging way to interact with members for all participating organizations. From phone apps available on all devices to desktop-based technology, Kassalen Meetings & Events can tailor the tools at our disposal to your association’s needs!

2020 Update from KME

Our President, Beth Kassalen, shares what KME has been doing during the COVID-19 pandemic to better serve our professional associations and their virtual needs. 

Benefits of Virtual Meetings

Virtual conferences, meetings, and events are the communication solution to a modern problem. Here are 10 benefits of virtual  meetings from KME.


Trusted professionals. Committed to your growth and success.

Kassalen Meetings & Events provides professional management solutions and administrative support for member-run organizations. Our staff handles the daily operational needs of an association so that the Board and key volunteer leaders can focus on strategy and growth.

Our Services

Learn more about the service areas offered by Kassalen Meetings & Events and identify which of those customized services align with the needs of your association.

Association Management

✓ Executive Leadership & Support Services
✓ Volunteer Leadership & Collaboration
✓ Financial Management & Accounting
✓ Strategic Planning
✓ Contract Negotiations
✓ Marketing & Public Relations
✓ Internal & External Communications
✓ Social Media
✓ Office/Headquarters Identity
✓ Grant Writing & Fundraising
✓ Operational & Project Budgeting

Membership Management

✓ Member Database & Membership Directory Management
✓ Membership Recruitment & Development
✓ Membership Satisfaction & Retention
✓ Membership Dues Collection, Accounting & Reports
✓ Membership Communications & Membership Mailing Lists
✓ Needs Assessment Surveys
✓ Membership Analysis & Strategic Planning
✓ Daily Access to Office Staff

Conference Management

✓ Develop RFPs & Collect/Evaluate Venue Proposals
✓ Hotel/Venue Site Visits
✓ Contract Negotiations
✓ Budget Development & Monitoring
✓ Program Template Development
✓ On-site Staffing & Logistics
✓ Food & Beverage Selection
✓ Audio/Visual Coordination
✓ Conference Materials & Branded Items
✓ Speaker Invitations & Expense Tracking
✓ Continuing Education
✓ Call for Abstracts/Posters
✓ Attendee Registration & Management
✓ Exhibitor & Sponsor Management

Financial Management

✓ Bank Account/Credit Card Gateway Management
✓ Develop Customized Financial Procedures
✓ Manage Daily Receipts & Payables
✓ Monthly Reconciliations
✓ Prepare Monthly Financial Reports for Board
✓ Budgeting, Forecasting & Cash Flow Analysis
✓ Federal & State Tax Filings
✓ Liaise With Independent Auditors

Site visit to North Carolina, December 2018.

Site visit to North Carolina, December 2018.

Client Demographics

Kassalen Meetings & Events provides outsourced business services to Professional Associations, Societies, Trade Groups and Corporations. Below are industry examples of our expertise and experiences since 1996.


A majority of our clients are healthcare-related professional societies and organizations including physicians, nurses, physician liaisons, social workers, home-health and population-focused agencies, and other specialty fields.


Kassalen Meetings & Events manages associations with assets ranging from $25,000 to $1.5 million and whose annual operating budgets fall between $50,000 to $400,000. Conference budgets can vary between $20,000 to $300,000, and we efficiently and transparently manage budgets and record-keeping for all operating expenses.


We manage associations whose membership footprint is worldwide, and therefore, our staff embraces and accommodates cultural diversity and traditions. We are well-versed in the intricacies of conference management within North America, Europe, and Asia. We have even held conferences on cruise ships, which are amazingly cost-effective for attendees and the organization.


We manage several clients whose membership has a national reach or regional focus and organizations who serve members in varying fields and disciplines. There is an association for everything, or so it seems, and no matter what the industry, Kassalen Meetings & Events has the experience and talent to assist your group to achieve its mission and goals.

Client Testimonials

Don’t take our word for it – here’s what our clients say:

As President of a professional organization that was facing a $26,000 budget shortfall, a dwindling membership of 200, and future existence, I turned to Kassalen Meetings & Events. Our annual budget reached $1.2 million and our membership has grown 10-fold.

Kandy N.

 Kassalen Meetings & Events’ project management skills foster close communication, ensuring that detailed information is provided, schedules are effectively managed, quality outcomes are reviewed and evaluated, and most importantly – deadlines are met.

Kelly G.

Hired several years ago, Kassalen Meetings & Events served us with infrastructure advice, executive leadership and business expertise even before we became a formal, incorporated organization. They continue to effectively provide services to our organization.

Heather S.

Our Team

We have a wide range of experience, education, and skills. Our team will cater to your organization’s needs and provide efficient solutions that will immediately make an impact.

Beth Kassalen

Debbie Zaparoni

Barbara Hamschin
Executive Association Manager

Amy Spikula
Association Manager

Ann Conlin
Association Manager

Jennifer Iams
Association Manager

Jaymie Wachnowsky
Graphic Designer, Social Media Coordinator

Mary Kate Vacca
Association Coordinator

Mikaela Narr
Graphic Designer, Social Media Coordinator

Christina Haaf
Administrative Assistant

Let’s Chat! Contact us today

Our Partners

When outside talent is needed, Kassalen Meetings & Events has a wide network of experienced partners that we can call on to provide expertise to elevate and finalize any project or product for our clients.

Web Development
Graphic Design
Printing Services
Digital Marketing

Contact Us


300 Mt. Lebanon Blvd
Suite #314
Pittsburgh, Pennsylvania 15234 USA


+1 (412) 343-2235